072622 – Administrative Assistant

CALL FOR APPLICANTS

Position: Administrative Assistant
Area of Assignment: Quezon City

The Administrative Assistant will provide administrative and logistical support for the GRF Central Office and its youth leadership project.

DUTIES AND RESPONSIBILITIES:

  1. Receive and route all incoming and outgoing correspondence; track important documents, especially those requiring urgent attention.
  2. Assist the needs of the project staff during meetings such as meals, beverages, equipment, supplies, and other requirements.
  3. Responsible for maintenance and custodianship of petty cash fund.
  4. Make the following travel arrangements for project staff, consultants, partners, and participants for conferences, meetings, and project events:
    • Booking and rebooking of flights;
    • Reservation of hotel accommodation, preparation of rooming lists and letters of authority;
    • Transportation arrangements such as pick-up and drop-off from airport to hotel, vehicle rentals, and boat trips;
    • Reservation of venue for small meetings or events;
    • Preparation of kits and other training requirements;
    • Preparation of participants’ reimbursement forms;
    • Preparation of administrative guidelines and ensuring compliance of staff and participants;
    • Arrangement of antigen testing for project staff.
  5. Process and monitor payments for hotel accommodations, vehicle rentals, venues, catering services, communication, utility expenses, and other administrative expenses.
  6. Ensure that the project staff’s workstations and meeting rooms are clean, neat, safe, and conducive to working.
  7. Keep track of the inventory of office supplies.
  8. Perform other tasks as may be required by the Project Officer or the Admin Manager.

QUALIFICATIONS:

  • Candidate must possess a Bachelor’s/College Degree in Business or any related field;
  • Recent graduate or has one-year relevant working experience as Administrative Staff;
  • Good communication and interpersonal skills;
  • Must have strong organizational skills and the ability to multi-task;
  • Has a strong sense of responsibility and desire to get things done properly; and
  • Values integrity, excellence in service and has a strong sense of responsibility.

Interested applicants should send their Curriculum Vitae and a cover letter highlighting relevant experiences. Include a list of three references with contact information. Only short-listed applicants will be contacted by GRF.

Send applications via email to: grfadmin@gerryroxasfoundation.org.
Deadline for applications is at 5:00PM, July 31, 2022.

Email subject format: [Position applied for]_[Lastname, Firstname]

Posted in Job Ad, YouthLED.