072222 – Administrative Assistant


Position: Administrative Assistant
Area of Assignment: Quezon City

GRF is currently seeking an Administrative Assistant to provide support for the Investing in Sustainability, Partnerships, Inclusive growth, and Regenerative Ecosystem (INSPIRE) Project.


  1. Receive and route all incoming and outgoing correspondence; track important documents, especially those requiring urgent attention.
  2. Assist the needs of the project staff during meetings such as meals, beverages, equipment, supplies, and other requirements.
  3. Maintain travel order tracking and make the following travel arrangements for project staff, consultants, partners, and participants for conferences, meetings, and project events:
    • Booking and rebooking of flights
    • Reservation of hotel accommodation, preparation of rooming lists, and letters of authority
    • Transportation arrangements such as pick-up and drop-off from airport to hotel, vehicle rentals, and boat trips
    • Reservation of venue for small meetings or events
    • Preparation of kits and other training requirements
    • Preparation of participants’ reimbursement forms
    • Preparation of administrative guidelines and ensuring compliance of staff and participants
    • Arrangement of antigen testing for project staff
  4. Process and monitor payments for hotel accommodations, vehicle rentals, venues, catering services, communication, utility expenses, and other administrative expenses.
  5. Keep track of the inventory of office supplies.
  6. Oversee cleanliness in the office and ensure a neat, safe, and conducive working environment for all the staff.
  7. Perform other tasks as may be required by the Program Assistant and the Administrative Manager.


  • Candidate must possess a Bachelor’s/College Degree in Business or any related field;
  • Recent graduate or has one-year relevant working experience as Administrative or Program Staff;
  • Good communication and interpersonal skills;
  • Ability to work well under pressure;
  • Ability to multi-task;
  • Has a strong sense of responsibility and desire to get things done properly; and
  • Must have strong organizational skills and the ability to maintain confidentiality.

Interested applicants should send their Curriculum Vitae and a cover letter highlighting relevant experiences. Include a list of three references with contact information. Only short-listed applicants will be contacted by GRF.

Send applications via email to: [email protected]
Deadline for applications is at 5:00PM, July 27, 2022.

Email subject format: [Position applied for]_[Lastname, Firstname]

Posted in INSPIRE, Job Ad.