CALL FOR APPLICANTS
Position: Administrative Assistant
Area of Assignment: Quezon City
The Administrative Assistant will provide administrative and logistical support for the GRF Central Office and its youth leadership project.
DUTIES AND RESPONSIBILITIES:
- Receive and route all incoming and outgoing correspondence; track important documents, especially those requiring urgent attention.
- Assist the needs of the project staff during meetings such as meals, beverages, equipment, supplies, and other requirements.
- Responsible for maintenance and custodianship of petty cash fund.
- Make the following travel arrangements for project staff, consultants, partners, and participants for conferences, meetings, and project events:
- Booking and rebooking of flights;
- Reservation of hotel accommodation, preparation of rooming lists and letters of authority;
- Transportation arrangements such as pick-up and drop-off from airport to hotel, vehicle rentals, and boat trips;
- Reservation of venue for small meetings or events;
- Preparation of kits and other training requirements;
- Preparation of participants’ reimbursement forms;
- Preparation of administrative guidelines and ensuring compliance of staff and participants;
- Arrangement of antigen testing for project staff.
- Process and monitor payments for hotel accommodations, vehicle rentals, venues, catering services, communication, utility expenses, and other administrative expenses.
- Ensure that the project staff’s workstations and meeting rooms are clean, neat, safe, and conducive to working.
- Keep track of the inventory of office supplies.
- Perform other tasks as may be required by the Project Officer or the Admin Manager.
QUALIFICATIONS:
- Candidate must possess a Bachelor’s/College Degree in Business or any related field;
- Recent graduate or has one-year relevant working experience as Administrative Staff;
- Good communication and interpersonal skills;
- Must have strong organizational skills and the ability to multi-task;
- Has a strong sense of responsibility and desire to get things done properly; and
- Values integrity, excellence in service and has a strong sense of responsibility.
Interested applicants should send their Curriculum Vitae and a cover letter highlighting relevant experiences. Include a list of three references with contact information. Only short-listed applicants will be contacted by GRF.
Send applications via email to: [email protected].
Deadline for applications is at 5:00PM, July 31, 2022.
Email subject format: [Position applied for]_[Lastname, Firstname]